Robyn's Event Planning

“Day Of” Coordinating
Day of Coordination is provided for those clients who have chosen and contracted
all venues and services but would like help with the final details, scheduling, and
event execution to insure that the entire event runs smoothly. This allows you to sit
back and thoroughly enjoy your special day and your guests.

Day Of services include:
Meeting at venue
Final Detailing Appointment with Facility Coordinator the Week of Wedding
Distribution of the Final Approved Itinerary & Timeline to Facility Coordinator and all Vendors the Week of Wedding
Final Vendor Confirmations and Detailed Direction with Each and Every Vendor
Handling vendor final payments (if desired)
Rehearsal Coordination and Instructions
Day Of Ceremony & Reception Coordination (start to finish)
Collection of items at rehearsal for us to set up on your Wedding Day such as:
Candles, Photographs, Guest Books, Pens, Wedding Favors, Toasting Glasses,
Ceremony Programs, Menu Cards, Assigned Seating Place Cards, etc

Wedding Day Emergency Kit-

We will have everything and anything you should need on your Wedding Day
$1,200– $2,300

A non-refundable deposit of $800.00 for Day Of Coordinating
Remaining balance due 30 days prior to event date

Additional Assistant “Day of Wedding” Coordinators are
required for select venues, larger weddings and multiple location weddings

are as follows at $200.00 assistant

Required Asst. Guest Count

1 150-175

2 176-200

3 201-225

And All Standard Wedding Day Services are also included in all Coordinating Packages
Our Standard Services for Day Of and Platinum Coordinating
*Receive all deliveries, greeting and supervising all vendors as they load in and set up, etc.
*Distribute hard copies of your Final, Complete Wedding Day Itinerary to all vendors
*Oversee proper set- up and design of ceremony and reception areas
*Accept all personal flowers and distribute and pin all corsages, boutonnieres, wedding personal flowers and flower-girl and ring bearer items
*Ensure proper placement of the guest’s assigned seating place cards, guest books, pens, photographs,candles, wedding favors,
ceremony programs, menu cards, candy store and sweet table items, etc --per your exact instruction
*Make certain guests with special needs of any kind receive care and assistance without making them feel

uncomfortable or like the center of attention
*Greet your guests and kindly direct them to the ceremony and reception areas at the appropriate times
*Round up, line up and cue the Wedding Party when it's time to walk down the aisle, making sure they all look great, smiling, paced perfectly, no hands in pockets
*Let you know when it's time to walk down the aisle, make sure you are ready for the big moment
*Make sure your dress and train are perfect and send you on your way down the aisle with your escort
*Make certain that ceremony musicians are given parking validation if prearranged and have correct sound

requirements and appropriate shade and seating
*Make certain that all ceremony musicians have the correct musical selections for guest arrival, family seating and also the correct processional and recessional musical selections
*Make certain that the ceremony musicians are cued appropriately to ensure correct pace and timing
*Direct your guests to the cocktail reception after the ceremony
*Make certain that You, Your Groom, Family and the entire Wedding Party get your favorite cocktails and hors d’ oeuvres served to you by catering staff during your photography session
*Make certain your selected Reception Entertainment have proper power, staging, shaded seating, parking validations, vendor meals etc.
*Make certain that all décor items from ceremony which will be reused at reception get to appropriate places
*Make certain that all finishing touches are complete and exactly as you wished before allowing guests to enter the reception area
*Answer all guests' questions and concerns graciously throughout the day
*Assist the DJ / MC in guiding guests through the day and on to the next scheduled events
*Assist your Maid of Honor in the bustling of your Wedding Dress before Grand Entrance
*Organize the Grand Entrance and get everyone lined up outside the reception area in correct order
*Always letting You and Your Groom know what is next and making sure you are ready so that you are never caught off guard
*See to it that parents and very special people are given special care and their every need is catered to
*Make certain that dietary needs and requests of guests such as allergies, vegetarian and vegan requests are met
*Supervise and communicate with the chef, banquet captain and catering staff to ensure superb, timely dinner service
*Make certain that everyone scheduled to give toasts, blessings or host special events during the day are cued and prepared
*Guide you graciously through your day and keep things running on schedule
*Distribute final balances and gratuities to the vendors on your behalf
*Keep track of, organize and pack everything up for you at the end of the evening
*Collect all of your wedding gifts, your guest book, pen, toasting glasses, cake top, etc
*Bring everything to your gift table for your designee to take to the Honeymoon Suite, Designated Room or Designated Car
*Getaway Transportation, making sure that they are present and on time when you are ready to depart reception
*Obtain signatures on marriage license and mail in official document